# PRD: Scheduled Scans

**Status:** Draft
**Date:** 2026-02-27
**Verdict:** Fully feasible — no new dependencies required

---

## 1. Problem

Every scan is triggered manually. If you want to track prices for a route over time (e.g. BDS → Germany every Monday) you have to remember to click "Re-run" yourself. Price trends are only discoverable by comparing scan history manually.

---

## 2. Goal

Let users define a recurring schedule for any scan configuration. The server runs the scan automatically at the defined cadence, building a historical record of price data over time.

---

## 3. User Stories

- **As a user**, I want to schedule a weekly scan of BDS → Germany so I can see how prices change without manually re-running it.
- **As a user**, I want to enable/disable a schedule without deleting it.
- **As a user**, I want to see which scans were created by a schedule and navigate to that schedule from a scan.
- **As a user**, I want to trigger a scheduled scan immediately without waiting for the next interval.

---

## 4. Scheduling Options

Three frequencies are sufficient for flight price tracking:

| Frequency | Parameters | Example |
|-----------|-----------|---------|
| `daily`   | hour, minute | Every day at 06:00 |
| `weekly`  | day_of_week (0=Mon–6=Sun), hour, minute | Every Monday at 06:00 |
| `monthly` | day_of_month (1–28), hour, minute | 1st of every month at 06:00 |

Day of month capped at 28 to avoid Feb 29/30/31 edge cases. All times stored and executed in UTC.

---

## 5. Architecture

### 5.1 Scheduler Design

No new dependencies. A simple asyncio background task wakes every 60 seconds, queries the DB for due schedules, and fires a scan for each.

```
lifespan startup
    └── asyncio.create_task(_scheduler_loop())
            └── while True:
                    _check_and_run_due_schedules()   # queries DB
                    await asyncio.sleep(60)
```

`_check_and_run_due_schedules()`:
1. `SELECT * FROM scheduled_scans WHERE enabled=1 AND next_run_at <= NOW()`
2. For each result, skip if previous scan for this schedule is still `pending` or `running`
3. Create a new scan row (same INSERT as `POST /scans`)
4. Call `start_scan_processor(scan_id)`
5. Update `last_run_at = NOW()` and compute + store `next_run_at`

### 5.2 `next_run_at` Computation

Precomputed in Python after every run (and on create/update). Stored as a TIMESTAMP column with an index — scheduler lookup is a single indexed range query.

```python
def compute_next_run(frequency, hour, minute,
                     day_of_week=None, day_of_month=None,
                     after=None) -> datetime:
    now = after or datetime.utcnow()
    base = now.replace(hour=hour, minute=minute, second=0, microsecond=0)

    if frequency == 'daily':
        return base if base > now else base + timedelta(days=1)

    elif frequency == 'weekly':
        days_ahead = (day_of_week - now.weekday()) % 7
        if days_ahead == 0 and base <= now:
            days_ahead = 7
        return (now + timedelta(days=days_ahead)).replace(
            hour=hour, minute=minute, second=0, microsecond=0)

    elif frequency == 'monthly':
        candidate = now.replace(day=day_of_month, hour=hour, minute=minute, second=0, microsecond=0)
        if candidate <= now:
            m, y = (now.month % 12) + 1, now.year + (1 if now.month == 12 else 0)
            candidate = candidate.replace(year=y, month=m)
        return candidate
```

---

## 6. Schema Changes

### 6.1 New table: `scheduled_scans`

```sql
CREATE TABLE IF NOT EXISTS scheduled_scans (
    id              INTEGER PRIMARY KEY AUTOINCREMENT,

    -- Scan parameters
    origin          TEXT NOT NULL CHECK(length(origin) = 3),
    country         TEXT NOT NULL CHECK(length(country) >= 2),
    window_months   INTEGER NOT NULL DEFAULT 1
                        CHECK(window_months >= 1 AND window_months <= 12),
    seat_class      TEXT NOT NULL DEFAULT 'economy',
    adults          INTEGER NOT NULL DEFAULT 1
                        CHECK(adults > 0 AND adults <= 9),

    -- Schedule definition
    frequency       TEXT NOT NULL
                        CHECK(frequency IN ('daily', 'weekly', 'monthly')),
    hour            INTEGER NOT NULL DEFAULT 6
                        CHECK(hour >= 0 AND hour <= 23),
    minute          INTEGER NOT NULL DEFAULT 0
                        CHECK(minute >= 0 AND minute <= 59),
    day_of_week     INTEGER CHECK(day_of_week >= 0 AND day_of_week <= 6),
    day_of_month    INTEGER CHECK(day_of_month >= 1 AND day_of_month <= 28),

    -- State
    enabled         INTEGER NOT NULL DEFAULT 1,
    label           TEXT,
    last_run_at     TIMESTAMP,
    next_run_at     TIMESTAMP NOT NULL,

    created_at      TIMESTAMP NOT NULL DEFAULT CURRENT_TIMESTAMP,
    updated_at      TIMESTAMP NOT NULL DEFAULT CURRENT_TIMESTAMP,

    -- Frequency-specific constraints
    CHECK(
        (frequency = 'weekly'  AND day_of_week  IS NOT NULL) OR
        (frequency = 'monthly' AND day_of_month IS NOT NULL) OR
        (frequency = 'daily')
    )
);

-- Fast lookup of due schedules
CREATE UNIQUE INDEX IF NOT EXISTS uq_scheduled_scans_id
    ON scheduled_scans(id);

CREATE INDEX IF NOT EXISTS idx_scheduled_scans_next_run
    ON scheduled_scans(next_run_at)
    WHERE enabled = 1;

-- Auto-update updated_at
CREATE TRIGGER IF NOT EXISTS update_scheduled_scans_timestamp
AFTER UPDATE ON scheduled_scans
FOR EACH ROW BEGIN
    UPDATE scheduled_scans SET updated_at = CURRENT_TIMESTAMP WHERE id = NEW.id;
END;

-- Insert schema version bump
INSERT OR IGNORE INTO schema_version (version, description)
VALUES (2, 'Add scheduled_scans table');
```

### 6.2 Add FK column to `scans`

```sql
-- Migration: add scheduled_scan_id to scans
ALTER TABLE scans ADD COLUMN scheduled_scan_id INTEGER
    REFERENCES scheduled_scans(id) ON DELETE SET NULL;

CREATE INDEX IF NOT EXISTS idx_scans_scheduled_scan_id
    ON scans(scheduled_scan_id)
    WHERE scheduled_scan_id IS NOT NULL;
```

---

## 7. Migration (`database/init_db.py`)

Add two migration functions, called before `executescript(schema_sql)`:

```python
def _migrate_add_scheduled_scans(conn, verbose=True):
    """Migration: create scheduled_scans table and add FK to scans."""
    cursor = conn.execute(
        "SELECT name FROM sqlite_master WHERE type='table' AND name='scheduled_scans'"
    )
    if cursor.fetchone():
        return  # Already exists

    if verbose:
        print("   🔄 Migrating: adding scheduled_scans table...")

    conn.execute("""
        CREATE TABLE scheduled_scans (
            id INTEGER PRIMARY KEY AUTOINCREMENT, ...
        )
    """)

    # Add scheduled_scan_id to existing scans table
    try:
        conn.execute("ALTER TABLE scans ADD COLUMN scheduled_scan_id INTEGER REFERENCES scheduled_scans(id) ON DELETE SET NULL")
    except sqlite3.OperationalError:
        pass  # Column already exists

    conn.execute("CREATE INDEX IF NOT EXISTS idx_scans_scheduled_scan_id ON scans(scheduled_scan_id) WHERE scheduled_scan_id IS NOT NULL")
    conn.commit()

    if verbose:
        print("   ✅ Migration complete: scheduled_scans table created")
```

---

## 8. API Endpoints

All under `/api/v1/schedules`. Rate limit: 30 req/min per IP (same as scans list).

| Method | Path | Description |
|--------|------|-------------|
| `GET`  | `/schedules` | List all schedules (paginated) |
| `POST` | `/schedules` | Create a schedule |
| `GET`  | `/schedules/{id}` | Schedule details + last 5 scan IDs |
| `PATCH` | `/schedules/{id}` | Update (enable/disable, change frequency/params) |
| `DELETE` | `/schedules/{id}` | Delete schedule (scans are kept, FK set to NULL) |
| `POST` | `/schedules/{id}/run-now` | Trigger immediately (ignores next_run_at) |

### Request model: `CreateScheduleRequest`

```python
class CreateScheduleRequest(BaseModel):
    origin: str                          # 3-char IATA
    country: Optional[str]               # 2-letter ISO country code
    destinations: Optional[List[str]]    # Alternative: list of IATA codes
    window_months: int = 1               # Weeks of data per scan run
    seat_class: str = 'economy'
    adults: int = 1
    label: Optional[str]                 # Human-readable name
    frequency: str                       # 'daily' | 'weekly' | 'monthly'
    hour: int = 6                        # UTC hour (0–23)
    minute: int = 0                      # UTC minute (0–59)
    day_of_week: Optional[int]           # Required when frequency='weekly' (0=Mon)
    day_of_month: Optional[int]          # Required when frequency='monthly' (1–28)
```

### Response model: `Schedule`

```python
class Schedule(BaseModel):
    id: int
    origin: str
    country: str
    window_months: int
    seat_class: str
    adults: int
    label: Optional[str]
    frequency: str
    hour: int
    minute: int
    day_of_week: Optional[int]
    day_of_month: Optional[int]
    enabled: bool
    last_run_at: Optional[str]
    next_run_at: str
    created_at: str
    recent_scan_ids: List[int]           # Last 5 scans created by this schedule
```

---

## 9. Scheduler Lifecycle (`api_server.py`)

### 9.1 Startup

In the existing `lifespan()` context manager, after existing startup code:

```python
scheduler_task = asyncio.create_task(_scheduler_loop())
logger.info("Scheduled scan background task started")
yield
scheduler_task.cancel()
try:
    await scheduler_task
except asyncio.CancelledError:
    pass
```

### 9.2 Missed runs on restart

When the server starts, `_check_and_run_due_schedules()` fires immediately (before the 60-second sleep), catching any schedules that were due while the server was down. Each overdue schedule runs exactly once — `next_run_at` is then advanced to the next future interval. Multiple missed intervals are not caught up.

### 9.3 Concurrency guard

Before firing a scan for a schedule, check:

```python
running = conn.execute("""
    SELECT id FROM scans
    WHERE scheduled_scan_id = ? AND status IN ('pending', 'running')
""", (schedule_id,)).fetchone()

if running:
    logger.info(f"Schedule {schedule_id}: previous scan {running[0]} still active, skipping this run")
    # Still advance next_run_at so we try again next interval
    continue
```

---

## 10. Frontend Changes

### 10.1 New page: `Schedules.tsx`

**List view:**
- Table of all schedules: label, origin → country, frequency, next run (local time), last run, enabled toggle
- "New Schedule" button opens create form (same airport search component as Scans)
- Inline enable/disable toggle (PATCH request, optimistic update)
- "Run now" button per row

**Create form fields (below existing scan form fields):**
- Frequency selector: Daily / Weekly / Monthly (segmented button)
- Time of day: hour:minute picker (UTC, with note)
- Day of week (shown only for Weekly): Mon–Sun selector
- Day of month (shown only for Monthly): 1–28 number input
- Optional label field

### 10.2 Modified: `ScanDetails.tsx`

When a scan has `scheduled_scan_id`, show a small "Scheduled" chip in the header with a link to `/schedules/{scheduled_scan_id}`.

### 10.3 Navigation (`Layout.tsx`)

Add "Schedules" link to sidebar between Scans and Airports.

### 10.4 API client (`api.ts`)

```typescript
export interface Schedule {
  id: number;
  origin: string;
  country: string;
  window_months: number;
  seat_class: string;
  adults: number;
  label?: string;
  frequency: 'daily' | 'weekly' | 'monthly';
  hour: number;
  minute: number;
  day_of_week?: number;
  day_of_month?: number;
  enabled: boolean;
  last_run_at?: string;
  next_run_at: string;
  created_at: string;
  recent_scan_ids: number[];
}

export const scheduleApi = {
  list: (page = 1, limit = 20) =>
    api.get<PaginatedResponse<Schedule>>('/schedules', { params: { page, limit } }),
  get: (id: number) =>
    api.get<Schedule>(`/schedules/${id}`),
  create: (data: CreateScheduleRequest) =>
    api.post<Schedule>('/schedules', data),
  update: (id: number, data: Partial<CreateScheduleRequest> & { enabled?: boolean }) =>
    api.patch<Schedule>(`/schedules/${id}`, data),
  delete: (id: number) =>
    api.delete(`/schedules/${id}`),
  runNow: (id: number) =>
    api.post<{ scan_id: number }>(`/schedules/${id}/run-now`),
};
```

---

## 11. Edge Cases

| Case | Handling |
|------|----------|
| Previous scan still running at next interval | Skip this interval's run, advance `next_run_at`, log warning |
| Server down when schedule is due | On startup, runs any overdue schedule once; does not catch up multiple missed intervals |
| Schedule deleted while scan is running | `ON DELETE SET NULL` on FK — scan continues, `scheduled_scan_id` becomes NULL |
| `window_months` covers past dates | Scan start date is always "tomorrow" at creation time, same as manual scans |
| Monthly with day_of_month=29..31 | Capped at 28 in validation — avoids invalid dates in all months |
| Simultaneous due schedules | Each creates an independent asyncio task; existing `max_workers=3` semaphore in scan_processor limits total API concurrency across all running scans |
| Schedule created at 05:59, fires at 06:00 UTC | `next_run_at` is computed at creation time — if 06:00 today already passed, fires tomorrow |

---

## 12. Files Changed

| File | Change |
|------|--------|
| `database/schema.sql` | Add `scheduled_scans` table, trigger, indexes, schema_version bump |
| `database/init_db.py` | `_migrate_add_scheduled_scans()` + call in `initialize_database()` |
| `api_server.py` | `compute_next_run()`, `_scheduler_loop()`, `_check_and_run_due_schedules()`, 6 new endpoints, lifespan update, new Pydantic models |
| `frontend/src/api.ts` | `Schedule` type, `CreateScheduleRequest` type, `scheduleApi` object |
| `frontend/src/pages/Schedules.tsx` | New page (list + inline create form) |
| `frontend/src/pages/ScanDetails.tsx` | "Scheduled" badge + link when `scheduled_scan_id` present |
| `frontend/src/components/Layout.tsx` | Schedules nav link |

Total: 7 files. Estimated ~500 new lines (backend ~250, frontend ~250).

---

## 13. Out of Scope

- Notifications / alerts when a scheduled scan completes (email, webhook)
- Per-schedule price change detection / diffing between runs
- Timezone-aware scheduling (all times UTC for now)
- Pause/resume of scheduled scans (separate PRD)
- Rate limiting across simultaneous scheduled scans (existing semaphore provides soft protection)
- Dashboard widgets for upcoming scheduled runs